Event Management – how to deal with the stress…

Over the last few years, numerous surveys have been carried out which consistently show that being an Event Manager or Coordinator is one of the most stressful jobs around.  It has ranked around 5th in most surveys, only below jobs which would be expected such as military personnel, police officer, firefighter and airline pilot.

CareerCast in their survey claimed that the stress was due mainly to having to ‘reconciling a client’s vision with a successful end result’.  It added that ‘bringing together ideas and turning them into a functioning, large-scale event takes an unflappable professional’.  Some from outside the industry suggest that the constant entertainment, free parties, champagne and canapes can somewhat offset the stress but this is not fully understanding the breadth and scope of the Event Managers’ role leading some 83% of event managers to state that they believe stress to be a significant problem within the sector.

It could be said that the very skills which make an Event Manager great at their job are be the same skills which cause that stress.  Their attention to detail and passion for perfection could in fact be their most useful characteristics whilst also causing their biggest problems.

Kelly Baker, former president of ISES UK is aware of the pressure.  “The event industry is infamous for being inherently stressful, no matter what level of seniority you’re at.” she comments.  “Possibly the largest problem is that you can be immersed in one event with the next three coming over the horizon.  It demands that those working in events are permanently on the ball and flexible to ever changing demands”.

But there is plenty we can do to alleviate the stress caused by our jobs (although sometimes it feels like more than just a job). Sir Cary Cooper, professor of organisational psychology and health at Lancaster University, says taking the time to prioritise your to-do list can make even the most stressful deadlines seem easier. “Look at your in-tray and say to yourself ‘What do I really have to do?'” he suggests. “For an event manager, this could mean asking yourself what comes first: dates, venues, speakers and so on. It’s important that you don’t try to handle this all at once – and don’t get diverted by other tasks.”  Seeing a doctor might also be useful with treatments such as hypnotherapy and meditation working well for those who believe in them.

The first step is to recognise that there is a problem; it’s important to know what the signs of stress are.  Each person feels the affect of stress differently but common symptoms are fatigue, lack of sleep, muscle tension and headaches, loss of interest in work and/or social life.  The ‘fix’ to some of these might seems simple but often it’s easier said than done.  That said, a simple change of diet, exercise and sleep can work wonders.  It’s also important to talk about these problems; start with your line manager.  They might be best placed to help identify where the Event Manager is feeling stressed when that perhaps does not need to be the case and also where work load might be able to be delegated.  Of course the key to feeling less stressed is to remember that we love this job, we do it because it’s our passion and we love the look on a client’s face when everything is perfect.

Start at the beginning… Change those things that are in your power to change and outsource the tasks that you don’t personally need to oversee.  A great place to start is your audio visual requirements and Present Communications want to help by taking just a little of your stress away.  If you are an event manager, please sign up to our newsletter on the right and we’ll make sure to send you a little gift as a thank you for reading our article.

Barco PDS-902 3G Scaler / Seamless Presentation Switcher

The PDS series is designed to meet today’s requirements for a high-quality, easy-to-use and fast seamless switcher with more digital inputs at an affordable price. Thanks to its straightforward setup and operation the PDS is a perfect fit for live events, boardrooms, hotel ballrooms, houses of worship, education and training facilities and fixed installations.

The  PDS-902 3G models feature four DVI-I inputs with full HDCP 1.0 support. It includes one 3G/HD/SD SDI and four universal analog inputs. All analog and DVI inputs support the EDID 1.3 specification. Users can capture and store up to three images that can be used as a LOGO source during the presentation. Built-in test patterns are also provided.

Program output

All models offer simultaneous program output via the DVI and analog connectors. The PDS-902 3G model includes an SDI output supporting SD/HD/3G rates and BarcoLink for easy connection to your Barco projectors. In addition, the PDS-902 3G offers a preview output that can be set at different resolution than the program output. Users have the option of displaying one of three signals on the preview output: program, preview or test pattern.

Processing

  • Fast source acquisition
  • Fast and seamless switching
  • Auxiliary control from Encore and ScreenPRO-II controllers
  • Up to three LOGO stores/recall capability
  • Low video delay
  • Software download via USB

Inputs

  • All resolutions from NTSC/PAL up to WUXGA including all HD resolutions
  • EDID support for analog and DVI sources
  • DVI, analog, SDI 3G/HD/SD and BarcoLink
  • HDCP 1.0 support for all DVI sources

Preview and program outputs

  • All progressive resolutions from 480p up to WUXGA/HD
  • DVI, analog, SDI 3G/HD/SD and BarcoLink
  • Full screen outputs and PIPs
  • Dual PIP mode
  • 9×2 Matrix mode
  • Zoom and Stretch fit modes
  • Supports HDCP compliant displays
  • Built-in test patterns
  • Independent resolutions for program and preview outputs

Mechanical

  • Auto ranging power supply
  • Slim 1 RU height
  • Width: 19” rack

Multi-Lingual Video Conferencing – Live Interpretation

We’ve been a key supplier to some global, multi-lingual webcasting over the last few years, allowing audiences to watch live events and presentations in real time in their chosen language.  The technology is often complex but we’ve got it nailed.  Webcasting is one way.

 

But what about two way communication?  How can we make two way live conversation available to each participant or group in a chosen language?  Well, we’ve nailed that too.  By routing the call through our systems where the interpreters sit, we can provide each end with their chosen language facilitating international, global, live conversations. The language barrier will soon be a thing of the past, if it’s got anything to do with us!

We’re growing…

Everybody loves to open a box and smell that fresh smell; new toys; more opportunity.

42" LED screens

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We’ve recently been investing in a little more equipment to fulfil our expanding demand. We bought new 20.5″, 42″ and 50″ LED screens, all full HD of course from LG, Acer and Panasonic and a number of telephone balancing units as well from Glensound.

With our team now working on more and more video work, these type of HD screens are really intrinsic to our work and we’ve also invested heavily in HDMI, DVI and SDI (and VGA) over Cat5 and fibre.  Using these tools with our existing HD switcher and scalers, we really can solve any problem!

Telephone Conferencing without a telephone…

sip-trunkingLive events can happen anywhere and any time.  We go where ever our clients tell us to go and we don’t always get the connectivity we need.  Our clients come to us because they know how much we enjoy the challenge of making the impossible, possible.  Even better than that, we don’t make it a big deal and it doesn’t have to be expensive.

We now ‘stock’ a number of SIP trunks (virtually) in our rental fleet which can be presented in your conference as an analogue telephone line.  This allows us to connect industry standard equipment such an digital telephone hybrids and telephone balancing units to a analogue phone lines which actually use the internet.  It’s just one more way that we’re helping you to use live events to bring people together.

 

Roland V-800HD in rental stock for hire in London

 

 

Here at Present Communications ltd, we’ve been using this amazing vision mixer/switcher/scaler/magic box for a while now and we thought it was about time to tell you about it.  The reason we say it’s a magic box is because it has a scaler on every input meaning you don’t have to match inputs.  Each input can be individually scaled, stretched, cropped and zoomed as required to fit any available output resolution.

 

Stellar Image Quality at 1080p (3G-SDI)
Supports 1080p video signals at bit rates as high as 3 Gbps – twice the rate of conventional HD. Asserts all the vividness of high-realism, high-detail camera and computer sources.
True Multi-format Performance
There’s no need to convert the input source to match the video output format. The built-in scalers up-convert and down-convert any video source to the optimal resolution.
Full Range of Connectivity
The V-800HD supports a large number of input formats, from analog to digital, with all the necessary connectors. The SDI connectors accommodate 3G, HD, and SD. The DVI-I connectors pull full duty for DVI-D, DVI-A and even HDMI using a simple HDMI/DVI adapter. The Mini D-Sub 15 pin type connector accommodates SD/HD component as well as computer input via RGB.
4:4:4/10-bit Internal Processing
The V-800HD uses 4:4:4/10-bit internal signal processing. This lets you achieve compositing and output with no reduction in high-detail RGB signals driven from a computer. The result is a sharp, unblurred display of video and text, even on large screens and LED displays. The V-800HD delivers high image quality for all uses, from live broadcasts to event displays.
Newly Developed Key-compositing Engine
Along with the upgraded internal signal processing, a newly developed keyer is included. Chroma Key lets you adjust phase range, amount of chroma, and other parameters based on HSV colour space that is closely related to human chromatic sensation. This allows you to achieve high quality and tight chroma key compositing even when using 1080p video sources. What’s more, the V-800HD can accept an External Key. This attractively composites colourful CG titles and gradation/transparency clips, enabling you to achieve visual effects that are even more impressive.
Multiviewer Output for Source Monitoring
The multiviewer output allows you to monitor the status of all input sources plus the Program and Preview outputs. The convenient HDMI connector enables the use of a readily available and affordable monitor.
Built-in HDCP Mode
When playing back a Blu-ray disc that contains commercial content or digital broadcast programming, the digital output is encoded using HDCP (Highbandwidth Digital Content Protection), which is one means of copyright protection. This means that switchers that are not HDCP-compatible will not display or pass-through such video content, even in cases where permission for use in a live event was obtained from the copyright holder. To resolve this problem, the V-800HD features a dedicated mode that officially supports HDCP. A panel indicator lets you check the operating state when the unit is in the HDCP mode.
Scalers You Can Use Any Way You Like
The V-800HD features scalers that let you make settings independently for every input source. With these, you can take input sources of different resolutions and adjust to any sizing and resolution including odd-sized LED walls. You can freely scale digital, analog RGB, and component sources.
A Full Range of Keyers
In addition to the newly designed Picture-in-Picture (PinP), Luminance Key, Chroma Key, and DSK for 4:4:4/10-bit input, you can also use an External Key.
Multi-Zoom
Using the shared input function, you can assign the video on channel 1 to channels 2 through 4 and the video on channel 5 to channels 6 through 8. The scaler for each input can zoom into any position in the video image enabling a virtual multi-camera environment. This gives the appearance that you have additional cameras connected.

 

 

 

– 8 Input (4 SDI/Composite + 4 DVI-I/HDMI/RGB/Component)
– 6 Output (2 SDI + 2 DVI-D/HDMI + RGB/Component + Composite)
– 4:4:4/10-bit Internal Processing
– 1 M/E (Key, PinP) + DSK
– Built-in frame synchronizers and scalers on all inputs
– SDI support: 3G, HD, and SD
– DVI-D / RGB / HDMI support
– Input status LEDs
– HDCP support
– Live access to two still-image sources
– 10 assignable cross-points
– Multiviewer monitor output

 

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