Video conferencing out of the meeting room

Remote and flexible working is of course part of ones daily life now.  If we are not remote workers personally, we certainly know a few who are.  Data is accessible in the cloud and mobile phones and the Internet have made interpersonal communications easy, even from opposite sides of the World.

As the World shrinks, our workforce and our customers can be easily reached at any time and from any place.  Of course it’s not just the convenience; using the Internet rather than travel means we can reduce cost, increase efficiency and productivity whilst reducing our effect on the environment.

Many of us work with colleagues from all over the World and in different time zones.  Increasingly, we now communicate with those people via video link, whether it’s in a conference suite or from our desks using systems like Lync or Zoom. This use of video brings benefits over telephone and email.  It’s said that when we communicate, 55% of our message is expressed through body language and 38% expressed through tone of voice.

Even as a video conferencing service provider, I would still argue that there is no substitute for face-to-face meetings.  Large group meetings, presentations and workshops are still important but with teams spread from one continent to the next, it’s often not possible to get everyone in one room and that’s really where video conferencing comes in.  Large venues, hotels, conference and exhibition centres allow us to get large groups together but we often can’t get everyone in the same room.

Historically, event organisers have avoided complicated video links and streaming on the Internet and instead opted for simpler, safer options. With websites like YouTube now accounting for more than half of Internet traffic, video over the web is much safer, more reliable and resilient.  Event spaces are also realising the value of offering high quality connectivity to their clients.  We regularly run concurrent meetings on different continents, have over flow rooms on the other side of the world or join teams from different jurisdictions all together in one virtual place in order that they benefit from each others experiences.

If you want to know more about how we might be able to make this work for you, please feel free to give us a call…