AV isn’t just about pressing buttons and hoping for the best. It’s about ownership, redundancy, and clarity. Whether you’re running a boardroom presentation or a full-blown conference, these are the three questions every organiser should ask before going live.


✅ 1. Who’s responsible, especially when something breaks?

Everyone assumes someone else is handling it until it stops working.

Every element of your AV should have a clearly named person responsible:

  • Who’s switching the slides?
  • Who’s monitoring the audio mix?
  • Who’s monitoring the stream in case it fails?

Don’t rely on venue staff or your own team to “figure it out on the day.” Clear roles (with clear escalation paths when things go wrong) are the difference between a slick recovery and a visible flop.


✅ 2. What’s the backup plan?

Things go wrong. That’s not the issue. The issue is what happens next.

  • Is there a second laptop with the deck ready to go?
  • Does the stream have a secondary encoder?
  • Do you have backup internet; not just Wi-Fi, but bonded or 4G failover?
  • What happens if the mic dies mid-panel?

Your plan is only as strong as your Plan B. If it must work, it must be designed with resilience in mind.


✅ 3. Can everyone be seen and heard in the room and beyond?

This is basic and still one of the most common failures.

  • Are all voices clear at consistent levels?
  • Do presenters know how to use the mic confidently?
  • Is lighting adequate for camera and in-room viewing?
  • Can your remote audience actually see the screen or is it just a distant blur?

You’ve curated great content; don’t let poor AV make it inaccessible.


AV is the foundation, not the afterthought.

At Present, we design every system to work and recover so the focus stays on your content, not your cables.

If you want a second opinion before your next event, drop us a message.
Sometimes a 10-minute chat saves really big disaster.


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