Present becomes exclusive sponsor for Event Industry News podcast

We’re really pleased to now be sponsoring the Event Industry News Podcast with James Dickson.

It’s a brilliant platform for the events industry, proper conversations with organisers, agencies and suppliers about what’s really happening, what’s changing, and where things are heading.

At Present, we’re all about sharing bright ideas, seamlessly, so supporting a podcast that does exactly that felt like a natural fit.

It also gives us a great opportunity to contribute to the wider conversation around reliability, resilience and how events continue to evolve; from live to hybrid, and beyond.

Looking forward to being part of it, and to some great discussions ahead.

Podcasts | Event Industry News

Present launch event platform – PresentOne

Last week, we quietly tested our new registration, badging and lead generation system at a trade show in Shoreditch, London. You might not have heard about it yet since it all worked seamlessly and without a hitch.

No app, no download, no complication.

We were thinking about what we do well, providing reliable, resilient, trusted hybrid solution and we decided to apply it to badging. Event platforms often try to be all things to all events. But they don’t fit any specific event perfectly.

So two things…

What if you had a badging system that couldn’t fail?

Online sync with offline redundancy and battery backup.

And also a system that was so simple, like it was designed specifically for you.

The real beauty of PresentOne is that it’s modular and lightweight so we give you only the features you need and even customise them for your event. Everything is branded. It truly is a custom platform, for the price of an off-the-shelf system. And we run everything for you.

Try us…

The Lady Mayor’s ride out…

Present is proud to announce its role as the official media partner for The Lady Mayoress’s Ride Out, sponsored by Triumph Motorcycles, in support of the Lord Mayor’s Appeal.

Taking place as part of the Appeal’s ongoing fundraising efforts, the Ride Out brings together motorbike enthusiasts, industry professionals and supporters to raise awareness and funds for a range of impactful charitable causes. The Lord Mayor’s Appeal continues to support initiatives focused on creating inclusive communities, promoting mental health, and helping individuals thrive in the workplace.

As media partner, Present will provide full video production and content support for the event, capturing the energy, community spirit and purpose behind the Ride Out. This includes filming, content creation and post-event media to help extend the reach and impact of the campaign.

Kieron Garlic, Founder of Present Communications, commented:
“We’re delighted to be supporting the Lord Mayor’s Appeal as media partner for this fantastic event. It’s a brilliant initiative that brings people together for a genuinely important cause. And on a personal note, anything involving motorbikes is always going to get my attention.”

The partnership reflects Present Communications’ ongoing commitment to supporting meaningful initiatives through its expertise in broadcast, live events and content production. By helping to capture and share the story of the Ride Out, Present aims to amplify awareness of the Appeal’s work and encourage wider participation.

The event will raise money for The Lord Mayor’s Appeal which championss a City that cares.  Through our Programmes and partnerships, we galvanise City leaders and work with charities and schools to prevent crises, break down barriers and create opportunities for Londoners who need it most.

The Lady Mayoress’s Ride Out is set to be a memorable day, combining a shared passion for motorcycling with a strong sense of purpose and community.

For more information about the event and how to get involved, visit:
https://www.thelordmayorsappeal.org/news-and-events/events-calendar/1611/the-lady-mayors-ride-out-sponsored-by-triumph-motorcycles/

Why Live Video and Podcasts Belong in Your Internal Comms Toolkit

How leaders can use them to build trust, visibility and personal brand

Internal communication has changed.

People don’t want another company-wide email or intranet update. They want to see and hear the people leading them. They want authenticity. They want connection.

And that’s exactly where live video and podcasts come in.

At Present Communications, we’re seeing more organisations use these tools to connect directly with their teams. The difference in engagement is huge. When you can actually hear from your leadership, it feels more human, more transparent, and more real.

Here’s why it works so well.

1. They humanise leadership

Written statements are fine, but they’re easy to ignore. A live stream, or a short video message from the CEO, has presence. You hear tone, emotion, even vulnerability.
Those moments matter.

Whether it’s a live Q&A, a monthly podcast, or an on-site video chat, these formats make leadership visible and approachable. That’s internal communication at its best.

2. Consistency builds trust

When people hear from their leaders regularly, they start to feel part of the story.
It’s not about a single big event; it’s about showing up again and again, clearly and confidently.
That rhythm builds trust, and over time, it builds culture too.

3. It’s a tool for personal branding

Every leader has a personal brand, whether they like it or not. Their tone, their visibility, the way they communicate. It all shapes how people see the company.
Video and podcasts give them the chance to show up intentionally, in their own voice, and make that connection genuine.

4. The technology isn’t a barrier anymore

It used to take an entire production crew to pull this off. Now, we can create a broadcast-quality setup anywhere, quickly and efficiently.
That’s why we built StudioPOP. A mobile studio that lets executives and contributors record live podcasts and video sessions wherever they already are.
It’s simple, fast and completely supported. They can just walk in, talk, and walk out.

5. It creates reusable, lasting content

A single conversation can become a highlight reel, a training clip, or a podcast episode.
That’s the beauty of good content: it works hard for you long after the live moment ends.

At Present Communications, we believe that great communication starts with being seen and heard.
If you want people to connect with your message, they need to connect with you.

That’s why we’re helping organisations bring broadcast-quality production into their internal comms — so leaders can communicate with confidence, clarity and authenticity.

Because in the end, it’s not just about information. It’s about connection.

11 things to consider as you organise your next event…

At Present, we’re all about reliability, redundancy, resilience. When it comes to technology, we know how to make it work and ensure it keeps working.

Often those are technology problems. Sometimes we need to look at our systems and processes.

When you’re thinking about your next event, conference or activation, consider these 11 things.

Define your goals – this will impact who is invited to be in the audience and on the stage.  It will impact whether your viewers are invited to be in the room or online.  And it will determine how the event as a whole is delivered.

Assign clear responsibilities – when things go wrong, who needs to know and who is fixing it.  That can be anything from the AV, audio and streaming to the lunch times, car parking situation and fire evacuation procedures.

Choose the right venue, or not – are you going virtual, hybrid or in-room only, in the city or the countryside?  Big room or lots of smaller groups?  Catering on site?

Test everything – when it comes to technology, test everything.  Never assume anything works.  This goes for wifi too! And know what the backup plan is too.

When it comes to AV, the basics are really simple –  Make sure everyone can be seen and heard everywhere. If you’re unsure, use a professional.

Design your schedule and your content for you audience – if you have an online audience, make sure they’re not treated like second class guests.   Different delegates have different requirements in terms of schedules.  Remember attention spans. 

Communicate with your speakers – be clear on expectations.

Make your event accessible to all – have you considered those who have poor eyesight, poor hearing or other physical disabilities?

Engage with your audience – make your event interactive and fun (where appropriate).

Record & repurpose – you’ve spent a lot of time and effort curating the perfect content.  Make it evergreen.

Measure & track – what worked and what didn’t?  Which speakers were popular?  What did the audience enjoy.  Track numbers, movements and engagement rates.

Why Internal Comms Deserves Broadcast-Level Production

Internal communications are no longer just about getting information out there. They’re about getting it heard, understood, and trusted.

And that takes more than a memo.

Whether it’s a quarterly CEO update, an onboarding video, a leadership podcast or a change comms campaign, the way we communicate internally says a lot about our company culture. It tells employees: “We value your time. We want to earn your attention. We take this seriously.”

At Present, we bring broadcast-level quality to internal communications because we know how powerful they can be. In a hybrid, fast-paced world, it’s not enough to have a great message. It needs to be delivered clearly, professionally, accessibly, and in the format your people prefer.

That’s why we design systems and support content teams to produce internal video, podcasts, live streams and events that look and sound great. With quality, resilience and accessibility built in.

Because your internal team are your most important stakeholders. They’re the ones are affect change, they’re the ones who speak to your customers.

If you’re rethinking how you speak to your people, we’d love to help.

Present Launches Podcast Studio in SW19

Present is excited to announce the launch of its brand-new podcast studio in SW19, marking a significant expansion of its production capabilities. This purpose-built space is designed to meet the growing demand for high-quality podcast production, offering a professional environment for creators, brands, and businesses looking to amplify their voices.

A Studio Built for Quality and Convenience

The new podcast studio is equipped with top-tier audio and video recording technology, ensuring crystal-clear sound and video quality. Whether you’re an independent podcaster, a corporate team looking to create branded content, or a live streamer seeking a polished setup, our studio provides the ideal space to bring your ideas to life.

Located in SW19, the studio offers a convenient and accessible location for businesses and content creators across London. With professional-grade microphones, soundproofing, and expert support, users can focus on delivering their message without worrying about technical distractions.

Expanding Creative Services

The launch of the podcast studio aligns with Present Communications’ broader mission to provide premium live production and content creation services. As a trusted partner in corporate video, event streaming, and AV services, the addition of a dedicated podcasting space enhances the company’s ability to serve clients looking for high-quality, engaging content.

From recording and editing to post-production and distribution, Present Communications offers comprehensive support to help clients produce compelling audio content that stands out in today’s crowded media landscape.

Book Your Session

The podcast studio is now open for bookings, offering flexible packages to suit a variety of needs. Whether you’re launching a new show, hosting a guest interview, or producing an internal company podcast, our team is here to ensure a seamless experience.

For more information or to book a session, get in touch with Present Communications today.

3 Unexpected Reasons to Include Your Online Audience

In the post-lockdown world, corporations, event organisers, and sponsors are eager to bring staff and audiences back to in-person events. While remote working has become the norm, and some demographics are returning to the office, engaging people face-to-face remains crucial for building stronger relationships. However, the question arises: why should we bother including an online audience in hybrid events?

1. Expanding Reach

An online audience might be more challenging to engage than those physically present, but it represents an opportunity to connect with individuals who otherwise couldn’t attend. These are people who may live in different countries, have scheduling conflicts, or face other barriers to in-person attendance. By offering a virtual option, you can include these eager participants, broadening your event’s reach and impact.

2. Increasing Revenue Opportunities

Selling tickets for online attendance can significantly boost your event’s revenue. While there is a common concern that virtual tickets might cannibalise in-person sales, evidence suggests otherwise. Those who prefer the in-person experience will still attend physically. Offering a virtual option simply opens up additional revenue streams without detracting from the in-person experience.

3. Building Trust

The real value of a hybrid event lies in building trust with your audience. Online attendees, though not physically present, can still get a sense of the event’s atmosphere and quality. By ensuring that the virtual experience is engaging and inclusive, you can convert online participants into future in-person attendees. A well-executed hybrid event can turn virtual attendees into loyal fans who are more likely to buy tickets for future events.

So next time your organising a conference, exhibition, trade show, experiential event, concert or even a meeting, fully consider your online audience and create as much value as possible for all involved.

Don’t forget, it’s also a very sustainable way to get more reach –

020 87700655 | office@presentcommunications.com

Podcasts – increase reach, engagement and accessibility

What’s the best way to engage staff, customers and stakeholders?

It’s a trick question.

There isn’t a ‘best way’. There are multiple methods and the appropriate mix will depend on who you’re trying to reach, where and how. That’s how it’s always been. What’s changed?

There are new channels available.

Staff and customers expect us to communicate with them in ‘their’ preferred method.

We’re now more informed about how our communities are most likely to engage.

I was having a conversation with a client recently about her company’s internal newsletter. She is dyslexic and asked for the newsletter to be audio recorded. The recording was so popular, they now have a regular podcast which has in turn become more popular than the written version.

Increase reach
Better engagement
More inclusive and accessible

What are you doing to reach and engagement with people on their terms?

How is technology changing the broadcast and the content we listen to?

Quality matters…

I’ve said it before, it’s not good enough to just post content. We all do it anyway, but who reads this stuff?

Maybe in the past people read it.

But today, every day, we generate around 400 million terabytes of data. That means every two days, we generate as much information as we did between the dawn of civilization up until 2003 (according to Eric Schmidt).

So how can we make our content stand out. There are plenty of levers.

Innovative marketing
Effective distribution
Paid ads?
Exciting and engaging content (obviously)

The key for me though is exceptional quality. It’s no longer enough to just post. Our content needs to be technically well produced to the highest standard to even stand a chance out there.

We’ve had years of ‘anything goes’. A whole generation watch Big Brother on TV and news broadcasts that consisted of “oh, we seem to have lost them…”. But those days are gone.

I’m going to say it. AT LAST, the age of quality content is back!